Job Description:

We are seeking a reliable and detail-oriented Administrative Assistant to support our daily operations. The primary responsibility of this role is to compile, organize, and correctly file documentation collected by our on-site staff during patient evaluations. This includes combining multiple documents, ensuring all required materials are present, naming files according to our established conventions, and placing them into the appropriate patient folders within our cloud system. This role requires strong organizational skills, excellent communication, and comfort working independently in a remote environment. Retrieve and review documents uploaded by on-site staff on evaluation days (e.g., patient IDs, interpreter credentials, intake paperwork, measurement notes, grip strength testing notes, etc.). Combine multiple files into a single, correctly formatted document. Verify completeness of all required documents before finalizing. Name files according to established internal naming conventions. Move completed files to the correct patient folders within Google Drive. Maintain an up-to-date tracking sheet or log of all processed files. Communicate promptly and clearly with the internal team regarding missing documents, updates, or inconsistencies. Complete mandatory HIPAA training and follow all privacy and security guidelines. Use Time Doctor software for productivity and time tracking during the probation period.